Help Remind Your Constituents of Upcoming Election Deadlines 

We are urging all of our partners to remind their constituents of upcoming election-related deadlines. On Monday, November 4th we are sending an email blast reminding our subscribers that reminding them that they can still vote absentee in person at their Borough Board of Elections Office.  We would be thrilled if you shared that message with your constituents. For your convenience, we’ve created a styled email that may be sent out to employees or constituents. There are three different formats for sending the email; depending on your capabilities, please select the method that’s right for you.  Email Lynda Hamilton ( with any questions or suggestions.

1. HTML Email

If you’re using a professional mail service such as Constant Contact, MailChimp, or Campaign Monitor, you may need to deliver a basic HTML email. Have your IT professional paste the following HTML code into a blank template, then test the email before sending. It should look very similar to the purely graphic email option or to this page. (Please note, you should replace YOUR ORGANIZATION with the name of your organization.) 

Who’s On The Ballot

Would like to remind you

To vote in tomorrow’s General Election

Polls are open from 6am to 9pm.

Before you head out to vote tomorrow

Be sure to check your poll site location

And have another look at your choices

For candidates and ballot proposals

By visting

There are a number of resources available to you on election day:

NYPIRG and Common Cause New York operate an Election Day Helpline.

The number is (212) 822-0282.

NALEO Educational Fund operates a bilingual voter information hotline.

The number is 1-888-839-8682.

Common Cause New York and PollWatchUSA are crowd-sourcing

Poll site problem reporting with their PollWatchUSA app.

To participate, use the smartphone web app and report from your pollsite.

Text ‘@pollwatchusa’ to 23559 for a reminder

To use the app or click here for more information.

Learn more at


2. Purely Graphic Email

If you’re using MS Outlook, Mac mail or a similar client, a fully graphic email may be the most visually consistent way to send your email. Simply attach the JPG graphic to your email and send to the desired recipients.

Email Lynda Hamilton ( to request an image customized with your organization’s name or logo. A sample (using the Columbia University logo) can be found below:



3. Hybrid Approach

If you’re using MS Outlook, Mac mail or a similar client, you may also mix live text with the Who’s On The Ballot graphic. This allows you to set live an active link in the text to the Who’s on the Ballot site. Specifications for the three elements that comprise this method follow: